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Executive Assistant

Executive Assistant

Posted on: Janaury 15, 2021
Salary: Based on Experience

Summary of Position

The Executive Assistant will support the Pogue Construction Executive Team by performing an array of secretarial and administrative functions requiring confidentiality, initiative and sound decision making. This position provides high-quality support by periodically providing research, preparing reports, handling information requests, and performing general administrative functions such as preparing correspondence, expense reports, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Candidate Requirements

  • High School Diploma
  • PA, CPA, COM degrees or certifications preferred
  • Average tenure of three to four years.

Responsibilities

  • Schedule appointments and manage Executives calendars
  • Arrange calendar appointments to meet maximum productivity
  • Maintain daily schedule of events through verbal/text reminders
  • Proactively prepare meeting items (reports, presentations, handouts, etc.)
  • Plan, organize and coordinate professional and private events
  • Attend Executive meetings & accurately record meeting minutes
  • Draft memorandums and other company communication
  • Handwrite “Thank you” letters and notes
  • Screen and direct phone calls and emails
  • Receive and Open mail
  • Secure travel arrangements and all logistics related to business travel
  • Run errands at request
  • Other duties as assigned

Expectations

  • Knowledge of office management systems, equipment & procedures
  • In-depth understanding of Microsoft Office (Excel/Word/PowerPoint/Outlook)
  • Verbal and written communication
  • Time management and organizational skills
  • Organized and neat, both in appearance and work area
  • Dependable attendance and punctuality
  • Able to handle high stress situations
  • Ability to multitask and prioritize
  • Flexibility and adaptability
  • Discretion and confidentiality
  • Active listening
  • Teamwork
  • Works well with individuals at all levels
  • Internal and external customer service

Additional Information

Position type: Full Time, Employee
Pogue Construction is an Equal Opportunity Employer.

Please submit your resume to: 

mforbes@pogueconstruction.com

Telephone: 972.529.9401
Mail: Pogue Construction
Attn:  Megan Forbes
1512 Bray Central, Suite 300
McKinney, TX 75069

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